Does it require our employees to know how to draw?

Not at all. The process requires absolutely no artistic skills from your side. As experts, we take full responsibility for capturing the key takeaways and creating the illustrations. Your only job is to run the meeting and actively participate in the discussions. When the day is done, we are ready to hand over the complete, finished illustrations physically (on foam boards) or as high-resolution digital files, ready to be shared throughout the organization.

Visual faciltation

Making Complex Ideas Easy to Understand

Through visual facilitation, we transform your heavy agendas and abstract strategies into engaging images that create lasting value and forward momentum. As specialists in combining professional facilitation and expert process management with graphic recording, we help you maintain participant focus and ensure shared ownership from start to finish.

What is Visual Facilitation and Graphic Recording?

Visual facilitationis a widely recognized method that deliberately uses visual elements – such as drawings, process lines, icons, and templates – to support team learning, collaboration, and effective visual communication.

In practice, this means we actively listen to your discussions, presentations, debates, and workshops, simultaneously translating your complex ideas into easy-to-understand images on large foam boards right in the room. This highly engaging discipline is internationally recognized under terms like graphic recording and visual recording.

Whether you refer to it as sketchnoting, visual notetaking, or creating hand-drawn visual summaries, the ultimate goal is always the same: to strategically document your process and capture all key takeaways in a clear, comprehensive “bigpicture” that provides the ultimate overview.

How Does Visual Facilitation Work in Practice?

Integrating visual facilitation into your workshops and events is a seamless process that actively supports your regular meeting management and process management without interrupting it. In practice, the method is all about translating your complex words, discussions, and concepts into easy-to-understand images using drawings, icons, and specific templates.

Here is exactly how the process unfolds when we step in as your visual facilitators:

Discreet and practical setup: As specialists in graphic recording, we handle all the practicalities on the day. We bring either large paper rolls or foamboards for the wallalong with the right markers, or we work fully digitally. We typically position ourselves discreetly at the side or in the back of the room, ensuring that participant scan keep their full focus directed at you and the speaker.

Simultaneous graphic recording: While you run the meeting, we listen intensely and translate your key points. We simply draw and sketch simultaneously as the presentations and dialogues take place in front of us. This way, we capture and condense the most important information right as it is being communicated.

Active interaction during breaks: A visual summary creates an incredibly strong dynamic in the room. During breaks, participants are always encouraged to gravitate toward the drawing wall to look, take pictures, ask questions, and interact with the illustration. This gives participants the opportunity to mirror their own experiences and input directly in the elements that have been visualized.

The final result (the big picture): When the day is done, you are left with large, unified hand-drawn visual records containing all the meeting’s highlights and decisions. You receive the physical illustration immediately, delivered alongside digitized, high-resolution files that can easily be printed and reused in your follow-upcommunication.

What Equipment Does a Visual Facilitator Use on the Day?

A visual facilitator uses different equipment depending on whether the assignment takes place physically in a meeting room or digitally. Typically, the facilitator brings and sets up all the practical equipment on the day themselves.

For physical graphic recording:

Large foam boards: We often use large paper attached directly to the wall in a suitable location in the room. For these types of workshops and training sessions, we usually use boards measuring 70cm x 100cm.
Drawing tools: The actual visual communication is executed using professional drawing tools, including high-quality markers with rich color pigmentation.
For virtual facilitation: When working with digital solutions or remote live drawing, the visual summaries are typically created using graphics tablets connected to a computer. This equipment makes it possible to deliver the final result as a high-resolution digital file, ready to be printed and reused.

Tailored Solutions: From Conferences to Remote Live Drawing

No two events are alike, which is why we design a solution that perfectly fits your purpose. We cover the entire spectrum of visual documentation and process management:

Large conferences and strategy meetings: We create vibrant, large graphic records on stage or at the back of the room, capturing the speakers’ messages and providing participants with a fantastic conversation starter during breaks.
Workshops and idea generation: Through active listening and structured visual note taking, we capture the dynamic of the process anden sure that no golden ideas are lost during your brainstorming sessions.
Digital meetings with Remote Live Drawing: Are you hosting a virtual or hybrid session? No problem. We seamlessly integrate our visual magic directly on the screen through remote live drawing, ensuring all participants gain a shared visual understanding of the goal, regardless of where they are located in the world.

do you want us to facilitate?

Ready to Make Your Next Meeting Unforgettable?

Are you ready to replace unengaging meetings with expert visual facilitation that unlocks innovation, creates true meaning, and ensures concrete results?

Maria Prohazka / CEO

(+45) 2818 8586

mp@levendestreg.dk

Marie Buus / Managing Partner

(+45) 2658 7434

mb@levendestreg.dk

Frequently Asked Questions About Visual Facilitation

What is visual facilitation and graphic recording?
Visual facilitation is a professional method that uses visual elements - such as drawings, process lines, icons, and templates - to support team learning, collaboration, and visual communication. In practice, this works by having an expert visual facilitator listen intensely to your discussions and simultaneously translate complex words into easy-to-understand images on large boards. Internationally (and in many global companies), this discipline is also widely known as graphic recording or visual recording.
Why do visual summaries create better meeting results?
Research and experience clearly show that the human brain remembers and understands images much better than words alone. When complex agendas are transformed into visual summaries -often also called graphic records or hand-drawn visual records - the content becomes much more vibrant, concrete, and tangible. This maintains participant engagement in the room and ensures that the decisions you make together are truly remembered and can live on within the organization long after the event.
What is the difference between graphic recording, sketchnoting, and visual note taking?
The goal for all of them is to create meaning and forward momentum through visualization, but they differ slightly in format. While graphic recording and visual facilitation are typically designed to guide an entire group and are executed on a large scale (e.g., on large walls so everyone can see), sketchnoting and visual note taking refer more to the technique of taking fast, personal visual notes in real-time, often in a smaller format like a notebook. We can assist you with all versions of visual summaries.
Can you provide remote live drawing for our online events?
Yes, absolutely. Whether your meeting is physical or digital, the method works perfectly. For virtual events, we seamlessly integrate our drawings via remote live drawing, where the specialist draws on a digital screen that is shared live with the rest of the world. This actively combats screen fatigue and gives all participants a strong, shared visual understanding of your goals, regardless of whether they are sitting in the office or working from home.
Does it require our employees to know how to draw?
Not at all. The process requires absolutely no artistic skills from your side. As experts, we take full responsibility for capturing the key takeaways and creating the illustrations. Your only job is to run the meeting and actively participate in the discussions. When the day is done, we are ready to hand over the complete, finished illustrations physically (on foam boards) or as high-resolution digital files, ready to be shared throughout the organization.