How do I know if it’s right for us?

Prisen afhænger af opgaven, men de fleste arbejder med dags- eller halvdagspriser.Det koster 12.500 kr. (+moms) for en halv dag – og 20.500 kr. (+ moms) for en hel dag. Dertil kan komme evt. transport / kilometerpenge og evt. forplejning.Derfor er det bedst at kontakte os for et konkret tilbud til jeres møde, konference eller strategiworkshop.

How graphic facilitation works in real meetings

What live illustration looks like in real life

How does graphic facilitation work when it’s not just theory — but something that needs to deliver value in meetings, workshops, or strategy sessions?

On this page, you’ll get a concrete look at how graphic facilitation works in real meetings, and how visual processes create value for teams and organizations in Denmark and beyond — both in person and online.

What Is Graphic Facilitation?

Graphic facilitation — also known as visual facilitation — is a method where a professional facilitator draws, visualizes, and structures dialogue in real time. This can happen during a meeting, a workshop, or a conference.

The goal is to create clarity, foster shared understanding, and strengthen decision-making — especially when topics are complex and many voices need to be aligned.

How Graphic Meeting Facilitation Works in Practice

Here’s what it looks like in action:

A visual facilitator sits in the room — or joins remotely.
During the conversation, the facilitator listens actively, selects key points, and draws them live.
The drawings are combined with text, icons, and models so that what’s being said becomes visible.
The result is a visual narrative the whole group can respond to and build on.

This creates shared clarity, reduces misunderstandings, and leaves a strong visual trace of the meeting — often referred to as Group Memory.

What Happens Before, During, and After?

1. Before

You will receive guidance and a detailed briefing about the meeting, participants, and goals. Format and style are agreed in advance.

2. During

The facilitator participates live — onsite or online — and draws what is being said. Key results are visualized as they emerge.

3. After

You receive both physical and digital versions of the visual record, ready to be used in communications, strategic reports, and internal documentation.

Physical and Digital Formats — What Works Best?

Graphic facilitation works in both:

Physical settings — e.g., on paper, whiteboards, or foam board in the meeting room
Digital settings — e.g., via Zoom, Teams, Google Meet or on location sharing a screen. Both formats can be combined and adapted for hybrid meetings or large-scale events.

What You Get Out of Visual Facilitation — benefits

Visual meetings produce:

Clarity around complex topics
Improved memory and retention
Greater engagement and involvement
Clearer dialogue and better decisions

In short, you get a living record (visual documentation), a visual work tool that works — and gets used.

Visual facilitation creates understanding

Motivation and reward: When we understand something quickly through visuals, the brain releases dopamine. It feels good — and makes us more likely to engage.

Cognitive ease: Visual elements like icons, drawings, and diagrams reduce mental load. It takes less mental effort to process images than long blocks of text — especially in complex conversations.

FAQ - How graphic facilitation works

What does a graphic facilitator do during a meeting?
A graphic facilitator draws what is being said and turns key points into visual models and metaphors in real time.
Can graphic facilitation be used both in person and digitally?
Yes, it works both in the room and online via Zoom, Teams, or other platforms.
The method adapts to the format.
Read more: Remote live drawing
What is the difference between graphic facilitation and a graphic summary?
Graphic facilitation actively supports the process, whereas a graphic summary documents what was said without influencing the flow.
Why is visual facilitation so effective?
Because the brain prefers visuals: we remember up to 80 % of what we see compared to only 20 % of what we hear.
Can graphic facilitation be used for strategy work?
Yes. It’s especially powerful in strategy sessions, as it helps teams visualize goals, pathways, and changes.
Which industries use this method?
Everything from healthcare, tech, and finance to NGOs and municipal organizations use graphic facilitation to create clarity and alignment.
What does it cost?
The price depends on the scope of the project, but most work is based on half-day or full-day rates.
The cost is approximately €1,675 (excl. VAT) for a half day – and €2,750 (excl. VAT) for a full day. Additional costs may include transport, mileage, and catering if needed.
That’s why it’s best to contact us for a tailored quote for your meeting, conference, or strategy workshop.
How do I know if it’s right for us?
Prisen afhænger af opgaven, men de fleste arbejder med dags- eller halvdagspriser.
Det koster 12.500 kr. (+moms) for en halv dag – og 20.500 kr. (+ moms) for en hel dag. Dertil kan komme evt. transport / kilometerpenge og evt. forplejning.
Derfor er det bedst at kontakte os for et konkret tilbud til jeres møde, konference eller strategiworkshop.